2019 National Lobby Day Preparation

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June 24 National Lobby Day Preparation

Our next National Lobby Day will take place on June 24, 2019. Today is a great time to begin scheduling appointments with offices! As constituents, you are more likely to get a meeting scheduled which is why Move to Amend National is not scheduling the meetings for you. Resources have been made available on MovetoAmend.org to assist you with getting started.

We strongly suggest you try to meet with your House member and Senators. Your Senators should be asked to introduce a companion bill to House Joint Resolution 48, and your House Representative should be asked to co-sponsor HJR 48. Even if your House Representative is already a co-sponsor it would be very good to meet with them to thank them for their support, ask if they can reach out to any colleagues to secure additional sponsors and make sure they are ready to co-sponsor again next year (each new Congress the amendment needs to be re-introduced).

Ideally, you will meet with your members of Congress, and when you call you should ask for that if at all possible. But in many cases, you will be meeting with a member of their staff. Don’t be discouraged though! Legislative staffers have considerable influence over whether or not their boss will actively support the We the People Amendment. Therefore, a meeting with a staff member is just as significant as talking with the actual legislator.

Appointments may either be made by emailing the legislator’s scheduling person or by phone. Every office differs in their preferred scheduling process, so please check with them to determine which process to use. Be sure to be persistent if you don't get a response, and don't just rely on email alone!


Scheduling Meeting(s)

When contacting legislative offices, please keep the following tips in mind:

  • Schedule your meeting between 9:00 am and 12:30 pm on Monday, June 24.
  • Many offices will not confirm a meeting until one week out.
  • The average meeting will be 10-15 minutes long. The time it takes to walk between offices could be as much as 30 minutes. Plan accordingly.
  • When speaking to the legislative office, be sure to mention that you are a constituent.
  • When calling the office to set up your meeting, ask for staffer responsible issues related to government, campaign finance, and the judiciary.

Phone Script

“Hello, my name is [name] from the Move to Amend campaign. May I please speak to the scheduler?” (Write down the scheduler’s name. Be sure to get the correct spelling.)

“I am a constituent of Representative / Senator [NAME] and I will be in Washington, D.C. on June 24 for a Lobby Day with Move to Amend. We would like to schedule a meeting with Representative / Senator [NAME] and/or his Legislative staff person to discuss the We the People Amendment (currently House Joint Resolution 48) and the importance of addressing the problem of big money in elections and corporate influence over the political and legal process."
"May we do this on the phone, or would you prefer an email?”

At this point, you may either continue or take down the email address. Although you should make every effort to get a meeting with the legislator, many times you will be referred to the appropriate staff person, e.g., the one who handles legislative or government affairs issues.

If you are able to continue on the phone, let the scheduler know who is coming:

“At this time, the following people will be attending: [list names and affiliations]. We would like to schedule a meeting between the hours of 9 am-12:30 pm.”

Email Script

Dear [Name of Scheduler],

I am a constituent of Representative / Senator [NAME] and I will be in Washington, D.C. on June 24 with other volunteers for the national Move to Amend campaign. We would very much appreciate a meeting with [Senator]/[Representative] [Name] and/or [his]/[her] Legislative staff person to discuss the We the People Amendment (currently House Joint Resolution 48) and the importance of addressing the problem of big money in elections and corporate influence over the political and legal process.

Among attendees will be [Insert names of participants from the Rep’s home state and their towns]. There may be others at the meeting as well, but I am unable to confirm the names at this time.

A meeting between the hours of 9:00 am-12:30 pm would be ideal.

Thank you so much for your consideration of our request.

Cordially,
[Your Name]

Once you have scheduled your meetings, please fill out the National Lobby Day Questionnaire Form here.

Be sure that they have included not just a room number in the scheduling details, but the building as well -- often the meeting will take place in a different building than that of the legislators' office.


Pre-Meeting Preparation

Become acquainted with what you will be asking for. Check out these resources:

Practice telling your story. We encourage you to practice telling your story in advance to increase confidence for your meetings. Attending one of the Lobbying Effectively for the We the People Amendment workshops during the Leadership Summit is an excellent way to sharpen this skill. 

Learn more about your Senators and Representatives. It is helpful to familiarize yourself with your members’ priorities and views by visiting their websites at www.senate.gov or www.house.gov. Also check to see if they have co-sponsored any of the competing amendment resolutions.

Be prepared to meet with your legislator’s legislative assistant. Your legislator may not attend the meeting. Staff may be young, but they are instrumental in shaping the legislator’s views. It is not unusual for the legislator to defer to his/her staff for an opinion on your issue. It is important to demonstrate respect to everyone you encounter during your visit.

Bring contact information. A business card from work, or a 2 x 3.5 inch card you print yourself, should contain your name, address and email information.

Plan to dress appropriately. Please wear clean and appropriate professional attire (suits, dress pants; shirts with ties; dresses; skirts and blouses; etc.) for your meetings with lawmakers. No jeans, sandals, flip flops or printed tee shirts.


Additional Resources